What is Delivery Challans?

Sending the materials through Delivery challans and then sending the invoice later is a practice used by Indian Businesses. Especially trading communities, who does the business with their communities so frequently, they prefer to make multiple DCs as the materials is sent.

By end of the day or once a week, all these DC’s are combined and converted into one Invoice. This helps in the following.

1. Helps to track materials those are sent to the customer. Few cases, customer may return few items.
2. Helps to make One Invoice at the end of the day or once a week.
3. Many times, the items sold by DC are squared off against what is received from the customers.

In ACTouch ERP, you have 2 ways to create the Delivery Challans.

1. Convert the Sales Order to a Delivery Challans.
2. Create the DC directly from the menu.

When a DC is created, we block the materials that are sent to the customers. Once the DC is converted to Invoice then we consume the Blocked Items and release the remaining. 

Field Details are as below.

No	Field ID	Field name	Mandatory	Field description and how it helps?
1.	Outward DC Number	ODC No	Yes	ODC Number. This can be auto generated or it can be entered Manually.
2.	Customer ID	Customer Identification Number	Yes	It gives us the unique identification number for each customer.
3.	DC Date	Outward DC Date	Yes	The date on which the Finished Good was sent to the customer.
4.	Customer ID and Name	Customer ID and Name	Yes	Customer ID and Name.
5.	GSTN Number	GSTN Number	No	Customer GSTN No.
6.	Purchase Invoice Reference	Invoice reference number	No	Any PO reference number for tracking.
7.	Purchase Invoice Amount	Purchase Invoice Amount	No	It gives the purchase amount of the product mentioned in the purchase invoice.
8.	Purchase Invoice Date	Purchase Invoice Date	No	It gives the date on which the Purchase Invoice was generated and sent to the customer.
9.	Ship To	Shipping Address	Yes	It gives the address to which the product to be delivered to.
10.	Product ID	Product Id	Yes	Product ID of the sold items.
11.	Description	Product being purchased	Yes	Product Description or its details.
12.	UOM	Unit of measurement	Yes	UOM of the sold item.
13.	Unit Price	Price of a single product	Yes	This gives the price for single unit of the product.
14.	Quantity	Quantity required	Yes	It gives how much quantity of the product or the Finished Good has been produced or required.
15.	Tax Include	Tax include option on the merchandise bought	Yes	It give the option to include tax or not on the purchase amount.
16.	Tax Amount	Amount of tax paid by the buyer	Yes	It gives the total tax amount to be paid on the merchandise bought by the Buyer.
17.	Total (Without Tax)	It gives the total amount paid before including tax amount	Yes	It provides the total amount paid by the buyer before inclusion of Tax Amount.
18.	Ship Mode	Transport mode	No	This describes us about the type of transport for delivery. It may be by Air, Cargo, etc.
19.	Terms and Conditions	Terms and conditions	No	This gives the terms and conditions agreed upon between the buyer and the seller.
20.	Memo	Memo	No	Any other information to share with Customer?
21.	Payment Terms	Terms of payment	No	Define the Payment Terms and attach here.
22.	Sub Total	Total price	Yes	This gives the subtotal of the order. It provides the total amount before inclusion of tax etc.
23.	Total (before Tax)	It gives the total amount paid before including tax amount	Yes	It provides the total amount paid by the buyer before inclusion of Tax Amount.
24.	Total Tax	Amount of tax paid by the buyer	Yes	It gives the total tax amount to be paid on the merchandise bought by the Buyer.
25.	Postage Charges	Postage Amount	No	This gives the total postage charges based on weight of the package and the distance of transportation from storage location to destination location.
26.	Postage SAC CODE	Services accounting code	No	This gives the code to identify the type of service.
27.	Postage Tax	Posting Tax	No	This gives the tax levied for postage.it comes under different GST slabs for the type of product .
28.	Shipping Charges	Cost for Shipping	No	This gives the total cost for shipping the product or items to the buyer.
29.	Shipping SAC CODE	Shipping SAC CODE	No	This gives the SAC CODE for shipping.
30.	Shipping Tax	Tax for Shipping the product	No	This gives the total GST (tax) on transport cost of the product.
31.	Insurance Charges	Insurance Amount	No	This gives the total freight insurance amount for the product to be delivered.
32.	Insurance Code	Insurance SAC CODE	No	This gives the freight insurance SAC CODE for shipping
33.	Insurance Tax	Insurance Tax Amount	No	This gives the total GST (tax) on the freight insurance amount.
34.	Round off	Rounded off amount	No	It gives the Order Amount in natural numbers or non-decimal numbers.
35.	Total	Total Amount of the Order	Yes	This describes about the total Order amount after rounding off.