Inward Delivery challan (IDC) for Subcontractor

Subcontracting IDC or Inward Delivery Challan helps to receive the Finished Goods against which the RM were sent to him. ACTouch ERP connects the Outward Delivery Challans (ODC) that are sent to the Subcontractor and we receive the FG against the same. 

This is done to connect the each ODC to IDC and ensure that sent materials are accounted 100%.

During the creation of IDC, following work happens automatically.

1. Receive FG from Subcontractor. You can also receive more than one FG.
2. Connect the RMs that is consumed to manufacture the FG. This helps to reduce the stock that’s sent to Subcontractor.
3. You can also report the receipt of By-products that are to be accounted. For example – Scrap materials, Casting metal scraps etc.
4. If any remaining materials are received, then we can also receive the RMs back to our inventory.
5. When we receive the materials. We have an option to add the service costs to FG and this create a Goods Receipt note automatically and also helps to pay the subcontractor for the work he did.

Once you select a Subcontractor ID, application will pop-up all the OPEN ODCs that are yet to received. Based on the selection of a ODC or multiple ODCs, you can create an IDC now.

IDC Entry Screen – Important fields and how they work?

Here you can enter the necessary fields. Important are

1. Do you want to add Service Costs to Finished Goods = Yes / No – Helps to add the service costs to RM costs and add to Finished Goods. This creates the Purchase Receipt to book the product costs.
2. Do You want to receive Raw Materials – Yes / No – In few cases, we also receive back the RM sent to vendor. So this field helps us to receive back the RM and doesn’t bill vendor.
   1. If you select the above = YES, then you need to mention the “LOCATION ID” where the RM comes back.
   2. “Do you want to ADD PRODUCT MASTER DEFAULT LOCATION” – If you want the RM should be returned to default location defined at Product Master level, then choose this field.
3. By-Products – Yes / No – This helps to receive the By-products that are formed due to the RM conversion to FG level. Like Scrap materials, Brass cut pieces etc

Once you select a VENDOR, application will pop-up the below SCREEN to LIST all the OPEN DELIVERY CHALLANS thats sent to Vendor.

We have the option to select an ODC or multiple ODC’s to receive the FGs and it will list the RMs thats to be consumed.

IDC Field details are as below

No	Field ID	Field name	mandatory	Field description and how it helps?
1.	IDC Number	Inward Delivery Challan Number	Yes	ERP automatically created an Inward Delivery Challan number for the materials that we receive from the customers.  You can  also enter the ID manually.
2.	Supplier ID	Subcontractor ID	Yes	It gives the specific number for identification of each subcontractor.
3.	Supplier Name	Subcontractor Name	Yes	Name of the Subcontractor who is doing the Job work.
4.	Do You want to Add Service Cost to Finished Goods?	Yes /No	Yes	This helps to add the RM and Services costs to the FG that’s reported now.
5.	Do You want to Receive Raw Materials?	Raw material returns	No	It gives us an option to select if we want to receive any RM that are remaining at vendor place. We bring back all the items including damaged ones. We need to receive all the materials to close the ODC else it will remain OPEN.
6.	Location to Receive	Location where we receive the RM from vendor	Yes	Location where we receive the RM from vendor
	Default Location	Yes / NO	No	It helps to receive back the RM back to their default Locations.
7.	By-Products	By-products that we are receiving	Yes	Its gives an option to select if any By-Product is produced while working on the raw material. This helps to inventorise these products.
8.	Finished Goods	Finished Goods ID	Yes	It is the end product produced for delivery to the customer.
9.	Description	Finished Goods Description	Yes	FG Description.
10.	Service  ID	Service provided	Yes	It gives us what kind of service is being provided by vendor and for which we need to pay him.
11.	UOM	Unit of measurements	Yes	Unit of measurements
12.	BOM	BOM identification number	Yes	It is the unique identification number given to each bill of Material.
13.	Recd Qty	Received quantity	Yes	It gives the received FG Quantity by the Subcontractor
14.	Service Unit Cost	Cost of service/ Unit	Yes	Its gives the cost of service for producing one unit of the Finished Good.
15.	Tax Incl.	Tax Inclusive	No	It gives an option to include the tax amount on the Finished Good to the Contractor.
16.	Tax Amount	Total tax amount	Yes	It is the total tax amount levied on producing the Finished Good.
17.	Total cost of FG	Total cost of the Finished Good	Yes	This gives the total cost for the job work done for producing the Finished Good. It includes RM costs and Services costs paid to the contractor.
18.	Raw material	Raw material ID	Yes	RM ID that’s consumed.
19.	RM Description	RM Description	Yes	RM Name and description.
20.	UOM	Unit of measurement	Yes	UOM of RMs
21.	Quantity Consumed	Inventory Quantity consumed	Yes	It gives the total quantity of any specified raw material in the inventory.
22	Location	Location ID	Yes	You can choose the Quantity consumed from a specific ODC and its vendor location.  Here you need to connect the consumption of RM to the specific FG IDs.
23.	Wastage in %	Percentage Wastage of the raw material	Yes	It gives the total percentage of the wastage of the raw material while producing the finished good.
24.	Wastage Qty	Quantity of wastage	Yes	Total amount of wastage accrued while producing the finished good. This is as mentioned in the Bill of Materials.
25.	Total Qty	Total quantity of the raw material used.	Yes	It gives the total quantity of the raw material used to develop a finished good.
26.	Unit Price	Price of a single unit of RM	Yes	It gives the price of one single unit of the raw material used for making a finished good.
27.	Line Total	Total price of the raw material used	Yes	It gives the total amount of the particular raw material used.Total Qty*Unit Price = Line Total
28.	By Product ID	By-Product ID	No	It is the unique identification number given to the By-products obtained while making a finished good.
29.	Description	By-product description	No	It describes what By-product we get while converting the raw material to finished product.
30.	Quantity in %	By-product quantity in percentage	No	It gives us the percentage of By-product produced while producing the finished good. If this is field is not selected then we will be directly taking the magnitude of quantity of the by-product into consideration ignoring the percentage quantity of the by-product.
31.	Percentage	Percentage of the quantity	No	It gives what percentage of the quantity is assigned to the by-product.
32.	Quantity	Quantity of the by-product	No	It gives the total magnitude of quantity of the by-product we get after calculation of percentage of the quantity.
33.	Cost Allocation in %	Allocation of cost in percentage	No	The total amount allocated for the by-product in percentage value.If this field is not selected then we directly take the magnitude of the cost allocated for the by-product.
34.	Amount	Total cost in amount of the By-product/Scrap	No	It gives the total cost of the scrap in amount / percentage. If the cost allocation in % field is selected then we will get the cost in percentage otherwise we get the cost in amount.
35.	Cost of By-product	Total cost of the By-product	No	Its gives the total cost of the By-product /Scrap generated in the process.
36.	Shipping Mode	Mode of Delivery	No	It gives the transportation mode by which the Finished Good, Raw Materials Return, By-product/Scrap will be delivered to the destination.Ex: By Air, Cargo etc.
37.	Vehicle courier details	Vehicle /courier details	No	This describes the vehicle and courier details such as transporter name, courier name, vehicle number, etc.
38.	Gate pass Id	Gate pass identification detail	No	This gives the Company Inward Gate pass id
39.	Gate pass Date	Gate Pass Date	No	When we received the material at our factory.
40.	Transporter Name	Transport Organization Name	No	This is the name of the organization which is responsible for transporting the Finished Good, Raw Materials Return, By-product/Scrap.
41.	Transporter GSTN	Transporter Tax ID	No	This gives Transporter TAX NO. It’s a unique ID necessary for businesses.
42.	Vehicle No.	Transporter  Vehicle Number	No	This gives the Transporter Vehicle Number which transports the Finished Good, Raw Materials Return, By-product/Scrap to the Contractor.
43.	Courier Name	Courier Agency Name	No	This is the Courier Agency Name responsible for delivering the Finished Good, Raw Materials Return, By-product/Scrap to the Contractor.
44.	Courier Branch	Courier Agencies Branch Name	No	This gives the Courier Agencies Branch which is responsible for delivering the Finished Good, Raw Materials Return, By-product/Scrap.
45.	Courier Date	Date of product dispatch	No	This gives the date on which the Finished Good, Raw Materials Return, By-product/Scrap was dispatched.
46.	Docket Number	Vehicle registration number	No	This gives the vehicle registration number of the transporting vehicle.
47.	GC / LR Date / Ship Bill Date	Receipt of the lorry	No	It is the receipt of the date that specifies the landing date and it’s the receipt that we receive from the transporter.
48.	GC / LR Number / Ship Bill Number	Lorry receipt number	No	This gives the lorry receipt from the transporting company.
49.	Packing Date	Date of package	No	This tells us the date the Finished Good, Raw Materials Return, By-product/Scrapwas packaged.
50.	Packing Number	Product package number	No	This gives the number allotted for the package.
51.	Number of Packages	Total number of package	No	This gives the total number of packages to be delivered.
52.	Weight of Packages	Total weight of the packages	No	This gives the total weight of the packages to be delivered.

IDC Summary portion where the total Amount of materials that booked by Application is shown

62.	Memo	Memo	No	Any other specific information to capture?
63.	Gross Amount	Gross Amount	Yes	It is the total amount of the Finished Good that is delivered to the Contractor.
64.	Total before tax	Amount before tax	Yes	It provides us the information of the total amount before Applying tax.
65.	Total tax	Tax amount	Yes	It tells us how much total tax has been levied on the gross amount i.e., tax on the gross amount.
66.	Round off	Rounded off amount	Yes	It gives the Order Amount in natural numbers or non-decimal numbers.
67.	Net Amount	Total Amount of the Order	Yes	It describes about the total Order amount after rounding off.