Sales Quotes or Sales Quotations are an important document in the Sales cycle. Whenever a customer buys any items or services, the first thing he would ask is to send a “Sales Quotes”. Sales Quotation contains all the details of Products, Quantity, Unit price or Services thats provided etc.

Further to this, the customer / prospects would begin the negotiation works. So a Sales Quote should provide the below functionality to any customer.

1. Capture the customer requirements.
2. Collect the Product or services details. In case of a customised solution, you would need to describe all the specifications, acceptance criteria etc.
3. Define the payments terms like – “100% advance” or “50% advance and remaining after the delivery” etc.
4. Define and add the “Terms and Conditions” that are specific to this customer.
5. if you want, you can update the same Sales Quote and change the VERSION NO to next one. This makes a new Sales Quote with new version number.

In ACTouch ERP, you can create Sales Quotes of 2 types.

1. Sales Quotes – Inventory – Here its mainly for Products and its quantities.
2. Sales Quotes – Services – For Services.

Please make sure, you completed the Sales Settings

Create a Sales Quotes – Inventory / Services

Creating a Sales Quotes for inventory or Services item has a basic difference of adding LINE ITEMS and the details. Rest of the fields and the details are same as before.

Step 1 – Select the ORDER TYPE = INVENTORY / SERVICES

This will show the respective screen to enter the details

Step 2 – Select the customer and his detail, Date of the Quote, Whats the validity of the quote etc.

Main screen is as below.

Field details are as below.

Field ID	Field Name	Mandatory?	Field Description and how it helps?
Site ID	Branch Name	No	If you are using Multiple Branches feature then this FIELD appears. Multi Branch / Sites is a feature that can help to make separate document for each SITE / Branches.
SQ Number	Sales Quote No	Yes	This is the Sales Quote number, a unique number to recognize the document. This is either auto generatedManually you can create.
SQ Rev No	Sales Quote Revision NO	Yes	By Default its “1” It gives client a flexibility to create the version when they change the data.
Validity	Valid Duration	No	Select the Validity to ensure the duration for Quote Validity.
SQ Date	SO creation Date	Yes	Effective Date of transaction
SQ Currency	Currency of Document	Yes	It is the currency used for SQ for Transaction. This is also called “Document Currency”.
Quotation Due Date	Quotation due date	Yes	This is the date by which the Quotation will expire.
Customer ID	Customer ID	Yes	It is a unique identification number given to each Customer in ACTouch ERP
Customer Name	Customer / Party Name	Yes	Customer Name / Business name.
Shipping Address	Shipping Address	Yes	This is the address of the customer where the particular product has to be delivered to.
Order reference	Purchase/sales order number	No	This is Customer’s Order Number (for reference)

Sales Quotes – Line Details

Here we are showing the details of a “Sales Quotes – Services”. In the case of the Inventory, you will have the product details, Quantity to SELL and UNIT PRICE. Rest of the data is same.

Line details as below (please note the details of a “Sales Quotes – Services” been shown)

Field ID	Field Name	Mandatory?	Field Description and how it helps?
Service Description	Service Description	Yes	It is the description about the Services that’s delivered.
Service Category	Accounts to which service is booked	Yes	This is picked from Accounts master. When you select an Account, we book the service revenue to this account.
Service Price	Service Price	Yes	It is the Unit price of the Service.
Discount	Discount on LINE level	No	Apply the line level DISCOUNT for the Customer, if any.
Tax incl.	Inclusive of Tax	Default = No	Tax include – Yes or No. This feature is used for the MRP types of Products where the TAX is ADDED with UNIT price. So we should show the Basic Product Amount + Taxes Separately.
Tax amount	Tax Amount	No	Please select the TAX CODES that are RIGHT for the PRODUCT. If you have setup these data in Product Master, then ERP will pick from there directly.
Total	Total Amount	Yes	This is the Total amount of the line item excluding TAX AMOUNT
SAC Code	HSN Codes	No	HSN Codes for the Product that are provided by Government.
Shipping Mode	Mode of Delivery	No	How the service would be delivered.
Terms And Conditions	Business Terms And conditions	No	It’s the General Terms and Conditions for the Delivery etc. If you can also make templates and use it.
Memo	Additional information	No	You can add more Information about the Sales Order.
Payment terms	Payment terms	No	These give us the details about payment terms between the two Parties that they have agreed on. You can define multiple “Payment Terms” in Master and use them.
Payment Terms Description	Payment Terms	No	This is description of Payment terms.
Sub Total	Total price	Yes	Subtotal of the Order.
GROSS / Cash Discount	Discount on the total Payment	No	It’s the Overall discount on the Order. Two types Cash Discount – You can give the Discount in “Amount” only.Trade Discount  – You can give either in “%age“ or in “AMOUNT”
Total before tax	Amount before tax	Yes	It’s the Total amount without Tax amount
Total tax	Tax amount	Yes	It’s the total Tax on the line items.
Round off	Rounded off amount	No	Enter the Amount, if you want to change it. Its small amount that can be added or removed from the TOTAL AMOUNT to round-off.
Total	Total Amount of the Order	Yes	This is the total Order amount after rounding off.